Once Again We Find That What We Like to Call
A conference call enables you to organize a meeting with other people who are not at the office in a style you can communicate with each one and exchange ideas as if everyone was in the boardroom. You tin can have a normal conference audio phone call or a briefing video telephone call, depending on the capabilities of your equipment. Dissimilar types of equipment and software solutions may have slightly varying methods of setting up a briefing call, but many use similar procedures. Hither are simple steps to gear up a conference call.
Login Into Your Conference Call Account
Yous need to take a conference calling software to do conference calls. There are several software solutions available in the marketplace today with many offering gratis trials and cheap subscription rates to their customers. Any the software y'all utilise, ensure that other participants to the meeting are using a like program. They practise non need to buy the software if yous have already bought one, as nigh providers have easy-to-install versions for phones and computers. You just need to invite them to the meeting through a link to their email addresses from which they tin can install a client and annals to bring together the call. Most software solutions ask the participants to record their names past proverb them aloud when registering for the audio call. This helps you as the host to know who has already registered for the meeting.
Schedule the Time of the Coming together
You need to make up one's mind the time of the coming together so that everyone is aware and tin adjust their schedules accordingly. The date and time of the meeting should be included in the invite you send out. It can be a agenda invite or through the conference software where the participants go to know the engagement and time when they register for the meeting. About software solutions will send a reminder to the participants a mean solar day and a few hours before the conference phone call starts. It is practiced to remind everybody individually with a short message or an electronic mail just in example someone forgot about it.
Join the Meeting
When it is time for the meeting your participants need to log in with their credentials. Some software solutions ask participants to enter their dial-in numbers especially if they are using phones. This choice is also available if whatever participants do not have access to a reckoner or the app the host is using. Moreover, with VoIP solutions available today, most people now use their computers to ready and run conference calls. Information technology is cheaper and more than user-friendly than holding the call using a phone. Dedicated briefing telephone call hardware exists that accepts most of the available software solutions. All the same, well-nigh of the equipment is proprietorial and may require all participants to have similar devices to communicate with each other.
Running the Coming together
Most briefing calling software solutions accept a range of features that y'all need to sympathize to run the conference call conveniently. The common features include:
– The 'mute' feature, which prevents all the other participants from talking when the host or other speaker is talking
– The 'raise a hand' characteristic that allows participants to capture the attention of the host or interject without disrupting the meeting
– 'Screen sharing' feature on video conferencing calls where participants tin can share the contents of their computer screen with others. It is essential for sharing data on preparation sessions.
– 'Screen recording' feature that allows participants to record the proceedings of the meeting and share it with others who did not attend.
Best Practices
Meetings can sometimes be unproductive and conference calls are no exception, especially as people are not in the same room. To have productive calls and ensure everybody gets the most out of them, follow these elementary all-time practices:
Have an calendar
To create an calendar and share information technology with all participants before the meeting will make the call more efficient. An agenda will make it more unlikely for topics to derail.
Be on fourth dimension
Being late is impolite in whatsoever meeting, but especially in briefing calls information technology can be quite awkward equally the phone call won't outset properly until everybody is there.
Source: https://www.bloglines.com/article/how-to-set-up-a-conference-call?utm_content=params%3Ao%3D740010%26ad%3DdirN%26qo%3DserpIndex